People and Remuneration Committee Terms of Reference

1. Constitution

1.1 The People & Remuneration and Nominations Committee is formally established as a Committee of the NHS Counter Fraud Authority Board. The Board will determine its terms of reference and any delegated authority.

2. Membership

2.1 The Committee will comprise of three Non-Executive Members of the Board, one of whom will be appointed as Chair of the Committee.

2.2 The Committee shall be quorate providing there are 2 members present. Details of the membership shall be given in the NHSCFA’s Annual Report.

3. Attendance

3.1 In addition to the members, it is expected the Chief Executive and Director of Finance and Head of Corporate Services, and Associate Director of Human Resources shall normally attend meetings of the Committee. Other Executive Directors or NHSCFA staff may be invited to attend for specific items.

3.2 Neither the Chief Executive nor any Executive Director shall be present during discussions in relation to their own remuneration, performance and terms of service.

4. Frequency

4.1 The Committee shall meet virtually as required but no less than twice in a financial year. Additional meetings can be called as required by the Chair of the Committee. Face to face meetings will be held when specifically proposed by the Chair and agreed by members.

5. Duties

5.1 People: The Committee shall:

5.1.1 review and discuss the workforce data and highlight to the Board key areas to note.

5.1.2 review and discuss the findings from the workforce Spotlight Surveys, highlight to the Board key areas to note and review progress against the associated action plan.

5.1.3 review and discuss the People and Workforce Development Strategy and implementation at least annually.

5.1.4 support the embedding of the CFA LIFE principles and Values and Behaviour framework.

5.1.5 advise the Board on the effectiveness of systems for identifying and developing leadership and high potential within the workforce.

5.2 Remuneration and Terms of Service: The Committee shall:

5.2.1 In line with the NHS Executive Senior Manager (ESM) Pay Framework and other relevant guidance issued by the Department of Health & Social Care (DHSC), determine the remuneration and other contractual arrangements for the Chief Executive and Executive Directors. This should ensure that they are fairly rewarded, and their terms of service are competitive and value for money.

5.2.2 In line with current Pay Framework guidance, approve prior to submission to the DHSC Remuneration Committee, the remuneration and contractual arrangements for other senior manager posts evaluated under Agenda for Change which attract a salary over £100k. Such sum will include recruitment and retention or additional responsibilities allowance. This applies to permanent, fixed term and interim appointments. The Committee will also review annually all salaries over £100k including those posts which are taken above £100k by the application of recruitment and retention premia.

5.2.3 For the avoidance of doubt, seek prior approval via a business case from the DHSC Remuneration Committee for:

• the salaries and appointment of the Chief Executive and Executive Directors
• all posts that attract a salary of £100k and above
• all new ESM posts
• all new posts, ESM/Agenda for Change (AfC) (or equivalent) that attract a salary over £100k (including Recruitment and Retention Premia (RRP)/Additional Responsibilities Allowance (ARA)), this covers permanent, fixed term and interim appointments
• all requests for use of RRP for ESM posts up to 10% (if RRP exceeds 10% the case will require both DHSC Remuneration Committee and Chief Secretary to the Treasury approval)
• RRP for Agenda for Change posts only if RRP takes the salary over £100k.

5.2.4 Within the guidelines established by the DHSC, agree performance bonuses and any additional responsibilities payments for the Chief Executive and Executive Directors.

5.2.5 Ensure adequate arrangements are in place for the Chair of the Board to evaluate the performance of the Chief Executive and for the Chief Executive to evaluate the performance of Executive Directors in line with the NHSCFA Optimising Performance & Development framework and LIFE Values & Behaviours framework.

5.2.6 In line with DHSC guidance, oversee and advise the Board on termination and severance arrangements in relation to the Chief Executive and Executive Directors.

5.2.7 In accordance with the DHSC delegated limits to ALBs, in advance of submission to the DHSC HR Governance and Assurance Committee (GAC), approve:

• all redundancies
• all payments in Lieu of Notice (PILON).

The Committee will also receive all other submissions to GAC for information.

5.2.8 Ensure appropriate details of Board Members’ remuneration and other benefits are accurately published in the Annual Report.

5.2.9 Review the skills and experience of Board members prior to recruitment and report findings to the Chair to support recruitment and orderly succession of appointments.

5.3 Nominations: The Committee shall:

5.3.1 as appropriate review and make recommendations to the Board with regard to any changes to the structure, size and composition (including the skills, knowledge, experience and diversity) of the Board, both executive and non-executive, to ensure the continued ability of the organisation to deliver its strategic objectives.

5.3.2 offer suitable advice and information to support the process operated by the DHSC for the appointment (or proposed re-appointment) of the Chair or Non-Executive Members of the Board.

5.3.3 in line with the requirements set out in Statutory Instruments 2017 No 958 & 960 and The Counter Fraud Authority Directions work with the NHSCFA Chief Executive, to identify and nominate for the approval of the Board, candidates to fill executive Board vacancies as and when they arise. When appointing to the role of Chief Executive, the Committee will support the Chair of the Board as necessary.

6. Reporting

6.1 The Chair of the Committee shall report on the business of the Committee at the next formal Board meeting and a copy of the confirmed minutes shall be submitted for inclusion with Board papers. In the event of the minutes containing confidential information this shall be redacted.

6.2 The Committee shall undertake an assessment of its effectiveness each year and submit to the Board.

7. Review

7.1 The Committee will review its Terms of Reference annually.

7.2 The Committee shall submit the Terms of Reference for approval to the Board.