Information requested
1. Contract Register
Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.
Where available, we are particularly interested in the following fields (though this is not a strict requirement):
- Contract Title
- Supplier Name
- Estimated Spend (Total or Annual)
- Contract Duration and Total Period (including extensions)
- Contract Start and Expiry Dates
- Review Date
- Contract Description
- Contract Owner (Name, Job Title, Contact Details if available)
- Contract Notes
- Managing Department
- Award Date
- Participating Organisations
- Procurement Category
- Framework or Tender References
- Central Purchasing Body
- Classification Codes (CPV, Pro-Class, etc.)
Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.
2. Total Number of Active Contracts
Please confirm the total number of contracts currently listed as active.
3. Procurement Strategy (2025/2026)
Please provide your organisation’s Procurement Strategy for 2025/2026.
- If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.
- If any parts are redacted, please identify the redacted sections and the reason.
4. Contact Information
If possible, please provide the name, job title, phone number, and email address for the following roles:
- Responsible officer for API access or data sharing (if applicable)
- Individual managing the contract register
- Finance Director
- Head/Director of Procurement or Purchasing
- Head/Director of ICT
- Head of Estates and Facilities
- Relevant Committee Member, Councillor, or Board Member for Procurement/Finance
If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.
5. Additional Notes
- If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data).
If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports.
If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown.
NHSCFA response
The register is attached in its existing form.
The current total number of active contracts is 23.
The Authority does not have a Procurement Strategy. The organization strategy can be accessed here:
cfa.nhs.uk/resources/downloads/documents/corporate-publications/Strategy-2023-2026.pdf
and the 2025-26 business plan, here:
Various officers are responsible for the contracts listed in the register. If you would like to contact the responsible officer, please send your enquiry to:
generalenquiries@nhscfa.gov.uk
The Authority does not have a weblink to a portal to download the contract register.
The Authority does not have a CRM or contract system or similar.
An overall total spend figure for the contracts is included in the data.
Some of the information pertaining to the contract register is being withheld as it falls under the exemption in section 43(2) of the Freedom of Information Act. Specifically, the spend figures for individual contracts.
In applying this exemption we have had to balance the public interest in withholding the information against the public interest in disclosing the information. The attached annex to this letter sets out the exemption in full, as well as the factors the Authority considered when deciding that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.