NHSCFA Board meeting 27th March 2023
Minutes of NHSCFA Board meeting - FCG-BOA-MIN - Meeting – 27.03.23
Meeting time 14:00 – 15:00 (Teams)
Meeting title: NHSCFA Board Meeting
JS welcomed all to the meeting.
Apologies were received from Tom Taylor and Martin Spencer.
JS informed she has been appointed as joint audit panel member for the Metropolitan Police and the Mayor’s Office for Policing and Crime. No other new declarations of interest were made.
The Board agreed the minutes as a true and accurate record with the exception of a small amendment to para 9.3: to amend “cloud expenditure” to “DFU hardware expenditure”.
The Board reviewed the action log:
Action Point 147 & 165, RH to circulate paper (by email) to the Board on outcome of activities undertaken by local health bodies before next Board meeting on 20.02.23, add to agenda to note – RH has dashboard visuals and will circulate report offline by 30/03/2023
Action Point 166, SB to continue to pursue opportunities to meet with Lord Markham – meeting with Lord Markham held on 16th March, update given by AR later in the meeting.
Action Point 170, GH and RR to meet in order to discuss/ review specific retention periods – GH informed discussions were held; it was agreed to consider this AP closed.
Action Points 171, 172, 173, 174 & 175 have been completed and considered closed.
AR briefed the Board on the recent meeting he had with Lord Markham to present our organisational position to him and his team. Although all the necessary preparation work was incredibly time-consuming, AR felt it was a very positive discussion and, at the same time, an incredibly useful exercise for us as an organisation, to consider our future aspirations.
AR informed there will be a follow up meeting on the18th April attended by MJB and Tom Taylor.
AR reiterated his commitment to data analytical work as a priority for the organisation and how he is pushing for an investment in this area.
MJB confirmed the proposed budget has been submitted to DHSC but the allocation of revenue and capital has not yet been formally confirmed.
The proposed provisional revenue budget is based on the new operating model. MJB highlighted the budget includes the following:
Non-pay (including contracted costs and inflationary increases where applicable)
In terms of the Capital Programme, funding levels for 2023/24 are yet to be confirmed as mentioned previously. MJB highlighted the Estates rationalisation, related to the likelihood of having to move out of the Coventry office and potential looking to move into another estate.
A short discussion ensued. GH pointed out the Coventry address will need to be changed as a principal place of business in the Standing Orders document. The Board queried the figure for the change from the current operating model to the new one and mentioned the need to demonstrate the value we are getting from that investment. MJB agreed to bring something back to the Board to this effect later in the year.
Regarding the capital programme, JS queried the level of confidence that we will be able to spend the money throughout the year as planned. MJB provided assurance the capital programme has identified the key expenditure areas.
The proposed budget was formally approved by the Board as the starting point for 2023/24 subject to any further changes.
AS briefly highlighted the changes in the various documents subject to review where applicable. The alterations to the Standing Financial Orders (SFO’s) and the Standing Financial Instructions (SFI’s) were discussed to confirm the alignment of the two documents, sign off levels and confirmed the alteration of the address.
The Board formally approved the following documents:
AP176 - SFI’s and SFO’s to be reviewed following discussions and final version to be presented at the next Board meeting for sign off.
The Board reviewed the forward planner. There was nothing to add at this point in time until there is confirmation regarding the NEDs reappointment.
There was a discussion regarding the upcoming launch of the Fraud Hub. GH noted the Board should be made aware of and approve the marketing and communications relating to the project as it is a reputationally important event. This will allow the NEDs to better support and promote the event. GH also suggested utilising the expertise of the Board apprentice (KS) who is an experienced marketer. KS declared she would be happy to assist.
AS informed the Comms team have already engaged with the Head of Operations in relation to this. JS suggested that some time should be reserved in the next meeting to discuss this rather than book an extra meeting. KS pointed out the importance of working out a timeline to avoid extra pressure. An offline discussion regarding dates was agreed.
It was agreed that the meeting had been conducted effectively and covered a wide range of matters.
AS thanked AF for his involvement and contribution on the Technology Transformation project and confirmed the report will be concluded and presented to the Evolution Project Board and to SMT to review the recommendations. AS suggested a workshop should be arranged in order to bring the Board up to speed and also go through the recommendations to be taking forward.
The Board agreed that they would find this useful and interesting. A discussion on possible dates will happen offline.
GH, in name of the Board, thanked everyone who ran the internal conference making it a brilliant event.
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