Freedom of Information request: 2020025

Information requested

I want to submit a request for some information from the organisation, in relation to their contract’s register. The contract register should display all the organisation’s existing/live contracts I would like the register to display the following columns/headings:

1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contract Owner (Full contact details if possible.)
12. CPV codes/ProClass

1. For those organisations planning to make an exemption, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.
2. If the organisation has a CRM or Contract system or a similar system there should be a facility to download and extract contract data.
3. You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.

Please do not think that this is the only information I require if you could provide me with more information that would be great.

13. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

NHSCFA response

A copy of the contract register is attached as an excel spreadsheet.

The organisation does not have a CRM or contract system or similar.

The organisation does not have a weblink to a portal to download the contract register.

In response to point (13) any enquiries regarding the contract register should be sent to:

Any correspondence will be forwarded to the responsible officer.

Some of the information pertaining to the contract register is being withheld as it falls under the exemption in section 43(2) of the Freedom of Information Act. Specifically, where contracts are approaching the contract end date. In applying this exemption we have had to balance the public interest in withholding the information against the public interest in disclosing the information. The attached annex to this letter sets out the exemption in full, as well as the factors the Authority considered when deciding that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2020025 dataset