NHSCFA Board meeting 22nd February2021

Minutes of NHSCFA Board meeting - FCG-BOA-MIN - Meeting – 22.02.20

Date: 22nd February 2021

Meeting time 09:30 – 10:10

Meeting title: NHSCFA Board Meeting


  • (TT)Tom Taylor (Chairperson)
  • (MS) Martin Spencer (Non-Executive Director)
  • (JS) Jayne Scott (Non-Executive Director)
  • (SF) Susan Frith (Chief Executive, NHSCFA)
  • (MJB) Matthew Jordan-Boyd (Director of Finance &Corporate Governance, NHSCFA)
  • (TM) Tricia Morrison (Director of Performance & Improvement NHSCFA)


  • (JR) Jane Robinson (Policy Manager, DHSC AFU)
  • (AS) Ann Sturgess (Corporate Governance Manager and Board Secretary, NHSCFA)
  • (RMW) Reg Madden-Waite (Senior Governance & Assurance Officer, NHSCFA) Note Taker

Apologies received:

  • Tony Hipworth (PEG Observer)


TT welcomed everyone to the meeting and provided a brief update regarding the current NED recruitment.


An apology was received from Mr Hipworth who was due to attend as the PEG Observer. He will attend the next meeting.

Declarations of interest

No new declarations of interest were made.

Minutes of Board Meeting 13.01.21

But for one minor rewording Board agreed the minutes as a true and accurate record.

Action log

The Board reviewed the action log.

2021-2022 Business Plan - Papers 1a, b & c

TM presented the 2021-2022 Business Plan. She explained that the plan had been compiled using an integrated planning approach involving collaboration across the organisation. She noted that the plan was clearly linked to the three-year strategy.

TT remarked that it was a good document and asked for comments.

Comments were made by all Board members these included but were not limited to:

  • the absence of references to work undertaken with Scottish and Northern Irish authorities
  • clarification of what was meant by post event assurance
  • greater clarity of targets or KPI in respect of efficiency savings through service reviews
  • clarification of what constitutes a functioning HR service

In respect of the plan being predicated on having a full complement, MJB explained that the authority's establishment is currently 186.6WTE and is currently holding 21WTE vacancies. The annual cost of recruiting to those vacancies added to the cost of incremental drift across all posts and increased estates costs is in the region of £1.4m. The plan currently assumes that investment will be possible.

It was agreed that the comments would be incorporated into a further version of the document for circulation to the Board for approval. The revised document would show the location and nature of each amendment.

It was agreed that approval could be provided electronically and that the document would be issued from the Board Secretariat email and all responses would be made to that email address to ensure a satisfactory audit trail.

TT asked that the Board be given between 24 and 48 hours in order to note and agree the amended document in advance of the deadline of 28th February 2021.

AP 116 That the revised document would be issued, and responses received via the Board secretariat email address, allowing sufficient time for the Board to approve by the 28th February 2021.

Review of effectiveness of meeting

It was agreed that the meeting had been conducted effectively. JS remarked that there was value in using short meetings to discuss specific agenda items

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